EDUCATION OVERSIGHT BOARD MEETING MINUTES May 19, 2010, 9:00 A.M. Conference Room 412-A (4th Floor) State Capitol Building Oklahoma City, OK 73105 BOARD MEMBERS PRESENT: Susan Field, Patrick Gilmore, Edward Petersen, Reed Downey, Ami Shaffer, Millard House II, Sen. John Ford, and Rep. Ann Coody BOARD MEMBERS ABSENT: Dr. Sherry Labyer OTHER REGULAR ATTENDEES: Office of Accountability Staff: Robert Buswell, Jeff Wallace, Jerry Hsieh, and Dr. Lonnie Melvin VISITORS: None Call to Order: Ms. Field called the meeting to order at 9:10 A.M. Introduction of board members and guests: Board members and office staff introduced themselves. Roll Call: Ms. Field declared a quorum to be present. Approval of Minutes from the February 17, 2010 Board Meeting: Ms. Field asked everyone to look over the February 17th board meeting minutes. Mr. Gilmore made a motion to approve the minutes of the February 17, 2010 meeting without change. Mr. Petersen seconded the motion and it passed without dissent. Year-to-Date Expenditure Report for FY-2010: Mr. Buswell reviewed the FY-2010 expenditure report worksheet. He began by reporting on rent of equipment and machinery, postage, and printing costs and noted that a large portion of these remaining balances would be spent soon on the annual Educational Indicators reports. Mr. Buswell mentioned the reduction in the budget and loss of a staff person and also that the budget is otherwise in good shape for next year. Mr. Downey made a motion to accept the Year-to-Date Expenditure Report. Mr. Gilmore seconded the motion and it passed without dissent. Status Report on the Oklahoma Educational Indicators Program: Mr. Buswell began by stating that Mr. Hsieh has brought together all the databases except a few pieces from the State Regents. Principals were sent a copy of their school’s report card for review and have the opportunity to write a letter to parents. Mr. Buswell read a few sample letters from principals. He then went over a listing of the schools receiving multiple stars for meeting the advanced performance benchmark. Mr. Buswell also stated the Mr. Hsieh is preparing the district report and Mr. Wallace is preparing the state report. Mr. Downey and Mr. Gilmore made observations about work being done at specific school districts. Sen. Ford and Mr. House also commented on the importance of reading and retaining effective teachers. Mr. Wallace gave an overview of the production of the state report and Mr. Buswell commented on the press release that will go out in the next few weeks. Status Report on the Oklahoma School Performance Review Program (OSPR): Dr. Melvin began by speaking about the Haworth performance review that was recently presented. She also spoke about three other reviews currently in process: El Reno is currently with the superintendent for review, Fletcher will be going to the superintendent next week for review, and Broken Arrow, whose second draft is expected this week. She also mentioned three reviews coming in the fall of 2010 and the timing of their requests for proposals: Indiahoma, Eldorado, and Hinton. Three more reviews are scheduled for the spring of 2011, they are: North Rock Creek, Geary, and Pond Creek-Hunter. Mr. Buswell stated that while there is no obligation for a school district to implement any recommendation in a performance review, over 80% of recommendations made to districts have been completed. He mentioned the El Reno performance review and work done with the superintendent to finalize their review. There was also discussion about costs and how schools are chosen for review. There were questions about how schools are performing academically after a review compared to before a review. Mr. Buswell said the office would work on these comparisons. Legislative Update: Mr. Buswell discussed articles that were passed out including the second round of “Race to the Top” grants. He stated that some states had decided not to apply for these grants but Oklahoma would probably apply. Mr. Buswell stated that there were no bills currently pertaining to our office. New Business: Mr. Buswell mentioned that the State and District reports would be ready by the next Board meeting. He also said that the appropriation for the FY 2011 has not been released. Announcements: Mr. Buswell told the Board he has been working with the “P20 Data Council” in creating a seamless data system between the State Department of Education, Department of Career and Technical Education, State Regents for Higher Education, and the Employment Security Commission. Adjournment: Mr. Downey made a motion to adjourn the meeting. Mr. Gilmore seconded the motion and it passed without dissent. The meeting ended at 10:08 AM. The minutes of the May 19, 2010 meeting of the Education Oversight Board were approved as submitted on September 15, 2010.