EDUCATION OVERSIGHT BOARD MEETING MINUTES May 14, 2008, 8:00 A.M. Conference Room 412B (4th Floor) State Capitol Building Oklahoma City, OK 73105 BOARD MEMBERS PRESENT: Susan Field, Patrick Gilmore, Ami Shaffer, and Edward Petersen BOARD MEMBERS ABSENT: Abby Holbrook, Sherry Labyer, Penny Williams Sen. Kathleen Wilcoxson, Sen. Judy Eason McIntyre, and Rep. Tad Jones OTHER REGULAR ATTENDEES: Office of Accountability Staff: Robert Buswell, Jeff Wallace, Rick Cobb, Dan Craig, and Jerry Hsieh VISITORS: None Call to Order: Ms. Field called the meeting to order at 8:15 A.M. Introduction of board members and guests: Mr. Buswell introduced new board member, Mr. Edward Petersen from Lawton. Roll Call: Ms. Field declared a quorum to be present. Approval of Minutes: Mr. Gilmore made a motion to approve the minutes of the March 26, 2008 meeting. Ms. Shaffer seconded the motion, and it passed without dissent. Status Report on the Oklahoma School Performance Review Program (OSPR): Mr. Craig gave a brief overview of the OSPR. Mr. Cobb stated that reports have been delivered and board presentations made at Justice, Sasakwa, Weleetka, and Wetumka. On-site reviews have been completed for Cement and Tipton. Drafts are being reviewed for Mounds. The Okmulgee review will be presented to its board of education on June 10th and the Mounds review should be presented on July 14th. The reviews for Cement and Tipton should be ready to present in August or September. Turner and Thackerville have been signed up to receive reviews in the early fall. Conducting performance reviews for school districts in Lincoln County was discussed with Mr. Gilmore offering to assist in getting the districts to sign up. Mr. Buswell also spoke about completing more reviews in-house. Pros and cons of this were discussed. Performance review follow-up was also discussed with Mr. Gilmore suggesting that the Office distribute some form of standardized questionaire to districts after they have received a performance review and to also consider having a follow-up meeting with the local board of education. Status Report on the Oklahoma Educational Indicators Program: Mr. Buswell gave an update on the three levels of the indicators program; site-level school report card, district-level report cards, and State Report. Mr. Wallace stated that the State Report will be going to the printer next week. The site and district report cards have been sent to principals and superintendents for review and comment. Mr. Hsieh mentioned that this Friday the reports will be placed on-line. Mr. Buswell talked about the press release going out and the new "25% Advanced Performance Benchmark." The Associated Press and all local newspapers will receive the press release and the office will track articles through a newspaper clip service. Sixty "stars" were given to fifty-two schools for meeting the 25% Advanced Performance Benchmark. Y-T-D Expenditure Report for FY-2008: Mr. Buswell went over a handout for the year-to-date expenditure report. Mr. Buswell noted that the "Other Professional, Scientific, and Technical Services" (Performance Reviews) line item is under budget by over $150,000 of its $400,000. There is an RFP in the works that would put the performance review line item more in line if it had been contracted this fiscal year. Based on current trends, next year we should use the entire performance review budget. Other items of interest include out-of-state travel. Mr. Buswell stated now that school has adjourned most of the staff would be going to workshops and conferences. Postage may go over budget depending upon the timing of the state and district report printing. The printing and binding budget should be met. The data processing equipment budget will probably be doubled due to Microsoft's change in operating systems and the office moving expected computer purchases up one year. Carryover for FY-2007 was also adjusted upward. Mr. Petersen moved to approve the report. Mr. Gilmore seconded the motion, and it passed without dissent. Review, Discussion and Approval of Revised FY-2009 Budget: Mr. Buswell went over a handout describing FY-2008, -2009, and -2010's budgets. FY-2008 expenditures ($708,000) are below total revenue ($980,000) leaving a 36% ($271,000) carryover for FY-2009. Mr. Buswell does not see a need to revise the already approved FY-2009 budget. Carryover is estimated to be $107,000 after FY-2009. This drops carryover to 14%. No action was taken regarding the already approved FY-2009 budget. Review, Discussion and Approval of FY-2010 Budget Request: Mr. Buswell recommended a budget request of $950,000 for FY-2010 which with the $107,000 carryover would provide the office with an operating budget of $1,057,000. In the proposed budget request the performance review line item has increased $50,000. With this budget request a carryover of only 9% is expected for FY-2011. Ms. Shafer made a motion to approve the FY-2010 budget. Mr. Gilmore seconded the motion and it passed without dissent. Legislative Update: Mr. Buswell spoke about SB2100, which proposed creating a task force chaired by the Education Oversight Board chairman. Education budgets have been passed and forwarded to the Governor. The WAVE, a student record system, has been implemented and it is hoped that this information will be made available to stakeholders, including the Office of Accountability. There is also a bill to revise the dropout rate methodology. This new methodology would be the same methodology as was adopted by the National Governors Association and was specified to be followed for No Child Left Behind reporting. New Business: None Announcements: None Adjournment: At 9:37 A.M., Ms. Shaffer made a motion to adjourn. Mr. Gilmore seconded the motion, and it passed without dissent. The minutes of the May 14, 2008 meeting of the Education Oversight Board were approved as submitted on September 17, 2008.