EDUCATION OVERSIGHT BOARD MEETING MINUTES December 19, 2001 8:00 A.M. Oklahoma State Capitol Building Conference Room 412B Oklahoma City, OK 73105 BOARD MEMBERS PRESENT: John Rex, Ed Long, Kenneth Bridges, Ron Dryden, Sen. Penny Williams BOARD MEMBERS ABSENT: Pete Churchwell, Karen Yarbrough, Rep. Larry Roberts OTHER REGULAR ATTENDEES: Secretary of Education Dr. Floyd Coppedge Office of Accountability Staff: Robert Buswell, Matt Hesser, Jerry Hsieh, Janet Johnson VISITORS: Thomas Larson (GIT, Inc.) Kim Brown (State Senate Staff) Call to Order and Roll Call: Mr. Rex called the meeting to order and declared a quorum present. Approval of Minutes: Minutes of the October 17, 2001 meeting were approved as submitted. Annual Election of Education Oversight Board Chair and Vice-Chair: Mr. Churchwell was nominated by Mr. Dryden to serve a second year as chairman. Mr. Long seconded and the board approved the motion. Mr. Dryden nominated Mr. Long to serve as vice-chair. Mr. Rex seconded and the board approved the motion. Mr. Buswell noted that officers serve for one year and the term begins in January. Approval of 2002 Education Oversight Board Meeting Schedule: Dates of the nine regularly scheduled meetings were approved as presented. Discussion followed concerning the times of the meetings. Mr. Bridges made a motion to change the January, September, October, November and December meetings to 9 a.m. in order to accommodate board members traveling to the Capitol from outside of the metropolitan area. The February, March, April and May meetings will remain at 8 a.m. so that the legislative members of the board may still be available and able to attend during session. Mr. Dryden seconded and the board approved the motion. Report of FY 2002 Year-to-Date Expenditures: Report distributed to board members. Discussion followed. Progress Report on Profiles 2001 Project: Data Requests - Mr. Buswell provided the board a copy of a memo to Dr. Coppedge outlining the current status of all requests. Submittals from the State Department of Career Technology, Office of Juvenile Affairs, State Regents, and The College Board were completed or arriving as scheduled. The board discussed concerns regarding data flow from the State Department of Education. Mr. Buswell reported that several requested items had been significantly delayed and that the receipt of a supplemental data request had not yet been acknowledged. Report Covers - Ms. Johnson presented sample report covers with the new colors to the board and said that the staff has been working with the State Department of Career Technology design and printing departments in anticipation of completing the new series of reports. Principal's Questionnaire - Mr. Hesser provided the board a copy of the annual questionnaire sent to all public school principals. He reported that the response rate was favorable with more than 1500 schools having returned the survey. Website - Mr. Buswell reported that activity continues on the website and the staff is exploring possibilities to expand the office's internet offerings. State Report - Mr. Hesser said he has started updating the State Report and requested that board members provide any suggestions for changes and improvements as soon as possible. New Business: Mr. Buswell reported that no progress had been made on the Oklahoma School Performance Review program (HB 1601). Mr. Hesser also presented a draft paper regarding the support of an Oklahoma uniform educational reporting system that he has been working on as part of a committee within the Oklahoma Business and Education Coalition (OBEC). Announcements: None Adjournment: The meeting was adjourned at approximately 10:00 a.m. The minutes of the December 19, 2001 Meeting of the Education Oversight Board were approved (as submitted) or (with corrections) on February 20, 2002.